How to use this site

A guide for staff — raising a swap request, and running the treatment roster.
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2 Leave & duty swap request (change duty)

For changing a duty day on the leave & duty list — either swapping it with somebody else, or asking for it off. This is the department-wide request, and the administrator decides it.

Open it from the menu: Leave & duty swap request → New Request(Change Duty).

Filling the form

  1. Request type. Choose Swap with someone if two people are trading days, or Request the duty off if you are only asking to be let off. Choosing request off hides the second half of the form — there is nobody on the other side.
  2. Requesting staff → Name. Start typing and pick the name from the list that drops down. The list is the department's own nickname list, and it shows the full name and station under each one, so you can be sure of the right person.
  3. Requesting staff → Duty date. The day being given up. Any date from 1 Jan 2026 to 31 Dec 2027.
  4. Swapping staff → Name and Duty date. Who takes that day, and the duty they hand back in exchange. Swap only.
  5. Note (optional). The reason, or anything the approver should know — up to 1000 characters. Worth filling in: a request with a reason is easier to say yes to.
  6. Press Submit request.
A swap: two names, two dates, and a note. The names here are examples — use the picker rather than typing a name out.
A swap: two names, two dates, and a note. The names here are examples — use the picker rather than typing a name out.
The name box suggests as you type. Pick from the list: it fills in the nickname the roster knows the person by.
The name box suggests as you type. Pick from the list: it fills in the nickname the roster knows the person by.
Request the duty off is one-sided — one name, one date, and the whole second half of the form disappears.
Request the duty off is one-sided — one name, one date, and the whole second half of the form disappears.
Nothing on the roster changes when you submit. The request is only a request until an administrator approves it. Keep working to the roster as it stands until you see it approved.

What the form will not accept

If any of these is wrong the page comes back with a red bar naming the problem, and everything you typed is still there — correct that one line and submit again.

After you submit

You are taken straight to Check Requests(Change Duty) with a green bar giving your request a number, and the request sitting under Unreviewed.

Check Requests: the status tabs, the search box, and the bin that cancels a request that has not been decided yet.
Check Requests: the status tabs, the search box, and the bin that cancels a request that has not been decided yet.